Troop 806 Forms Routing - Edited March 9, 2011

 

Form	Distributed by:	Collected by:	Special:	Final disposition:
BSA Scout Application Must use the official mulit-part form from BSA	Registration (David Portugal)	Registration   (David Portugal)	-- requires SM signature	- Treasurer (Cindy Schmerin) - Scout office - Troop copy to Records-2 (Liz Segall)
BSA Medical form For both Scouts and Adults. This form is required of all participants. Print pages 2-4.	Registration (David Portugal) or Health and Safety (Brad Rauch)	Registration (David Portugal)		- Health and Safety (Brad Rauch)
Membership Agreement	Registration (David Portugal)	Registration   (David Portugal)		- Records-2  (Liz Segall)
Transportation Information and Commitment	Registration ((David Portugal)	Registration   ((David Portugal)		- Transportation (Steve Hasson)
Troop "Stuff" Order form	Registration (David Portugal) or T-Shirts (Scott Jacobson)	Registration (David Portugal) or T-Shirts (Scott Jacobson)		-T-Shirts (Scott Jacobson)
BSA Adult Leader Application Must use the official mulit-part form from BSA	Committee Chairman or Scoutmaster or designate	Committee Chairman or designate	-- requires Committee Chair signature -- requires Scouting Coordinator signature	- Treasurer (Cindy Schmerin) - Scout office - Troop copy to Records-2
Merit Badge (completed, signed     "blue card")	Merit Badge counselor or Scoutmaster or Advancement Chairman (Gene Feigelson)	Records-1 (Marge Leventon)		- Scout office with Advancement Report - Scout keeps "Applicant Record" - Merit badge counselor keeps     "Counselor Record"
Merit Badge Incompletes		Advancement Chairman or designate		- Individual Scouts - Copy to Records-2
Advancement Report* (including Rank advancement)	Records-1 (Marge Leventon)	Records-1 (Marge Leventon)	-- requires Board of Review signatures	- Scout office with Merit Badge Cards - Copy to Records-2
Merit Badge Counselor Application	Advancement Chairman (Gene Feigelson)	Advancement Chairman		- District Advancement Chairman

 

·      Registration (Steve Blechman) distributes and collects forms from new Scouts (and returning Scouts each fall - no BSA registration form is required for returning Scouts).

·      Registration tracks what forms have been distributed and which forms have been returned.

·      Registration obtains SM signature on BSA Scout applications and gives original to Treasurer and a copy to Records-2

·      Registration gives completed transportation forms to Transportation

·      Registration gives completed medical forms to Health and Safety

·      Registration gives completed Membership Agreement forms to Records-2

·      Registration gives completed Troop "Stuff" Order forms to Troop "Stuff" person - note that after the registration forms are collected in September, these forms will go directly to the "Stuff" person.

·      Registration gives checks to Troop Treasurer

·      Health and Safety collects and tracks adult medical forms

·      Health and Safety tracks Scout medical forms

·      Committee Chairman (or designate) collects, approves and signs BSA adult leader applications

·      Committee Chairman gives completed BSA adult leader application to Treasurer

·      Treasurer sends completed, signed Scout and leader applications to Scout office with check

·      Treasurer makes copy of BSA Scout and Leader applications, gives copy to Records

·      Records-2 files copies of Scout and Leaders applications and Membership Agreements in individual files

·      Records-1 collects completed merit badge cards

·      Records-1 completes Advancement Report for Scout office. Individual Boards of Review should NOT complete this form.

·      *Advancement Reports will be completed once per quarter...just before the Court of Honor. It is the responsibility of each Board of Review to notify Records-1 (Marge Leventon) of the correct information. (Name, Rank and Date).